KILAW Study System

This system specifies the number of units that a student has to successfully complete in order to get a degree from an academic department or school. Every term or semester as the case may be, the student has the freedom to choose the courses that he/she is in need of according to his/her prior requirements with the help of his/her academic advisor, all within the minimum and maximum study units that are authorized to register for every semester. The objective is to achieve the required credits at the end of each year before the student is allowed to register for courses of the following year. This system allows the student to participate in deciding his/her educational goal and the pace he/she takes to reach it, according to the set rules. A student gets credit for all of the courses that he/she successfully completes, while he/she has to re-sit those which he/she could not pass in accordance with the said rules that allows the student to re-sit 10 course with a grade of C as the maximum.

Credit units are the academic units which a student obtains when he/she successfully passes a course. They consist of one hour weekly for theory courses, or a minimum of two hours for practical courses. This does not apply to intensive courses. They are the basis for deciding the course load for a student according to the academic regulations. The academic department or school is responsible for deciding the number of credit hours for each course which is usually three credits for one course.

An academic year consists of two semesters, each one lasts 16 weeks, from the beginning of the semester to the end, including the final exams. Registration in the Summer course is optional. It is seven to eight weeks duration, including final exams, School Council may adapt a shorter-time courses taught in intensive arrangement.

The normal academic load for a full time student is 15 credits whereas the normal academic load for a part time student is 12 credits. Twelve credits are considered the minimum study load a full time student can take and 9 credits for the part time student. In that case the graduation period for the full time student will be 4 four years while the graduation period for the part time student will be 5 years. Moreover, a student can register in more than the said study load if his/her GPA was not less than 3.33 and with a decision from the Students’ Affairs Committee in accordance with the school’s capabilities and its consent (Maximum of 18 Credits)1. Furthermore, the study load may be less than 9 credits with the consent of the same committee. In all circumstances the student cannot register in the following year’s courses unless he/she has passed the required credits for the year he/she is in which is 31 credits for first year students, 62 credits for second year, 92 credits for third year and to finish these courses as stated in the School Major Sheet. Upon the approval of the Student and Academic Affairs Committees, a student who has completed 28 credits and finished all the legal courses during the first year may register in two courses of the second year. That is an exception to the 31 credits for the first year. The previous rules shall apply to student, who has passed 58 credits instead of 62 credits for the second year and 88 credits accordingly instead of 92 credits, for the third year.

KILAW Grading System

A = 4 POINTS 95% TO 100% Outstanding
A- = 3.67 POINTS 90% TO 94% Excellent
B+ = 3.33 POINTS 87% TO 89% Very good (High)
B = 3 POINTS 84% TO 86% Very good
B- = 2.67 POINTS 80% TO 83% Very good (Low)
C+ = 2.33 POINTS 75% TO 79% Good (High)
C = 2 POINTS 70% TO 74% Good
C- = 1.67 POINTS 67% TO 69% Good (Low)
D+ = 1.33 POINTS 64% TO 66% Satisfactory (High)
D = 1 POINTS 60% TO 63% Satisfactory
F = 0 POINTS 0% TO 59% Fail
F. Is given for failing due to cheating in the final exam
FA Fail for abscence
P Pass
Inc Incomplete
NA Grade postponed for later assessment
CC Course to be continued
FAE Fail for abscence in the final exam
W Withdrawal from the course
TR Transfer

1- Students who complete any academic semester with no less than 15 units with an average GPA 3.33 points or more will be listed in the honor list. Accordingly, the school will honor such students the way it deems appropriate.

2- Students who complete any academic semester with no less than 15 units with an average GPA 3 points or more will be listed in the Excellence list.

3- Students who obtain a GPA of 3 points, but they do not meet the conditions set in the previous items will be listed in the Excellence list unless they are part-time students and completed 12 units according to part-time system with total GPA of 3.33. In this case, such students will be listed in the Venerable list1. At the end of each semester, the school announces the honored students, and honor them the way it deems appropriate.

4- A student who postpones a course’s final exam in a subsequent period is not placed in the honor list even if he/she obtains the GPA requested.

5- Students who complete 15 units in a semester with a GPA of 3 or 3.32 points will be listed in the Excellence list.

6- Students are awarded the Bachelor’s degree when obtaining a total GPA

of no less than C following the approval of the Board of Trustees, and in accordance with the PUC ratification. Grades will be included in the student scale of points.

7- Student who complete their studies within the normal period required for

graduation with a GPA not less than 3.33 will be listed in the honor list.

1- A Student is put on the warning list if his/her cumulative GPA is less than 2 points in any semester. The student who receives 3 consecutive warnings will be dismissed from the School unless there are special and eligible situations that would stop his/her dismissal following a review of the Students’ Affairs Committee where he/she is given the chance to register in one last semester course to correct his/her academic status and continue studying1. 2- The student who receives four warnings may be allowed to continue to register for the summer semester, provided that the summer semester follows immediately after the last regular academic semester, since the summer semester is not a regular semester and it is considered as a continuation of the previous semester2.

3- The student is advised to follow his/her study plan with his/her academic advisor and the guidance of the Academic Advisory Office.

4- The student should submit a graduation request before the beginning of his/her last semester to Office of the Graduation Affairs in order to verify that he/she has fulfilled the graduation requirements.

A student may suspend his/her enrolment in any semester following the School’s approval, as long as it does not exceed two semesters for Diploma students, and Bachelor students. Otherwise, his/ her enrolment will be cancelled by the School. If there are exceptional circumstances for a student to suspend his study for a third semester, his request shall be presented to the Student Affairs Committee or the Graduate Studies Committee, to decide his suspension for a third and last semester. In case the student does not register in any course during a semester his/ her enrolment will be automatically suspended and it will be calculated within the mentioned period. The following should be considered to suspend enrolment:

1- To submit “Postpone Enrolment” request following the course that he/she was accepted in.

2- A Scholarship student is not permitted to postpone his enrolment during the first semester in which that he/she was accepted. This also applies to self-funding students and in case this happens the student will be considered postponed.

3- Under any urgent circumstances, the scholarship students can apply for suspension, attached with the required documents. The student must continue attending until the official approval of the Private University Council (PUC).

4- The said period will not be calculated within the study duration.

5- The request to postpone enrolment shall be submitted before the beginning of the term that he/she wishes to postpone his/her enrolment.

6- The student enrolment will be automatically postponed when he/she does not register for two semesters.

7- The Students’ Affairs Committee decides on approving/disapproving the postpone enrolment requests.

8- With regards to postponing enrolment for scholarship students, the request will be sent to the PUC for approval among with needed documents.

9- The student who does not enroll in any courses at any given academic term, is not permitted to request the suspension of their enrolment in a subsequent semester.

1- The student may withdraw from the semester in accordance with his/her circumstances by submitting a request.

2- The student is considered withdrawn from the semester following the approval of his/her request and after the registration of courses in that specific semester. The student will obtain a W grade until the specified date. If he/she withdraws on a later date, he/she will receive an FA in the registered courses.

3- The student may completely withdraw from the School after submitting a request and he/she shall have returned his/her previous educational certificates upon the acceptance of his request. In this case, the student will be awarded an FA for every one of the registered courses in the semester he/she withdraws his/her papers. His/her name will be removed from the continuing students unless he/she re-applies through a new application following the same rules and procedures for the new admission in the year that he/she applies without taking into account any previous courses taken in the school.

4- The student is entitled to obtain his/her school transcripts following the settlement of his/her financial records.

5- The PUC shall be notified about any withdrawal by scholarship students.

6- A student who withdraws from the course or courses in the period set for withdrawal of courses, will not be graded and instead will receive a W which shall not affect his/her GPA and be subject to the final procedures regarding reimbursement if applicable.

7- The student can withdraw from all the courses in which he/she has registered on the condition that he/she provides an acceptable excuse. If his/her request was accepted before the end of the semester he/she will be awarded a W following the decision of the school’s Management or the Students’ Affairs Committee. This withdrawal is not accepted unless in force major circumstances. If the student request was denied or he/she fails to attend, he/she will be awarded an FA for every registered course.

8- Withdrawal from classes is allowed within three weeks of the commencement of classes. In this case 25% will be deducted from the reimbursement if withdrawal is in the first week, 50% in the second week, and 100% in the third week or after. However, withdrawal does not release students from the minimum requirements of credits.

– A student who does not attend (3 hours) per-course (without an accepted reason) is given a first warning notice.

– A student who does not attend (6 hours) per-course (without an accepted reason)is given a second warning notice.

– A student who does not attend (9 hours) per-course (without an accepted reason) is given a third warning notice.

– The student will be banned from the final exams of any course, if his/her absence is more than 9 hours (20%), unless he/she presents acceptable excuses.

The school has the right to address the student’s parents directly in the case of the warning notices. However, students are believed to be officially informed about their warning once it is announced in School’s website, ads board or mail.

1- If a student drops out during the first semester of his/her acceptance in the School, his/her application will be cancelled and he/she should re-apply.

2- If the student drops out for two consecutive semesters following the first year, he/she is not allowed to return unless he/she files a request which should be approved by the Students’ Affairs Committee and the student shall re-register in all the classes that he/she was awarded less than a C.

The student will automatically be considered a drop out in the following situations:

-If indieted by a final judgment is awarded regarding a crime of ethics or honor.

-If the student joins other schools without prior knowledge of the school.

-If the student postpone his/her enrolment for two semesters or he/she dropped out for two semesters and then he/she did not resume his/her study.

-If the student had been accepeted on fraud misrepresentation or had been previously dismissed for any academic or disciplinary reasons.

Summer courses registration focuses on:

-Failing students.

-Students repeating courses to improve their GPA.

– Students are only allowed to register in English taught courses for the first time

– Students in need to reach required number of credits to progress to the next year’s level (28 /58 /88 credits).

– Maximum load for summer registration is 6 credits.

– Minimum number of enrolled students in a class should be 15 students.

– “Add and drop” is not allowed for summer enrollments. Fees are nonrefundable or waived for next semester.

-Summer graduates are allowed to register 9 credits.