Quality Assurance Policy

Introduction

Quality assurance is one of the basic principles adopted by KILAW since its inception, as it is an essential element in the preparation of the School’s policies and academic and administrative procedures.

Quality assurance policies and procedures support the continuing culture of development in the School and have been approved by the School’s management to begin its implementation by all departments, academic committees, and administrative units. Policies are regularly reviewed by the Quality Assurance and Academic Accreditation office at KILAW, The School Council, Dean, President and Board of Trustees periodically and when necessary to reflect the vision of the School and their orientations and the requirements of the Private Universities Council and international accreditations.

Mission

To determine the quality assurance system of the School through specific policies, procedures and structures.

Objectives

The culture of continuous improvement at KILAW.

The maintenance of the distinguished performance of the School towards excellence in legal education.

The transparency in approach to quality assurance.

The evolution of a culture for accomplishing quality at KILAW.

The monitoring and assurance of quality for the purposes of self-assessment and self-improvement.

The alignment of KILAW’s policies and procedures on quality with different local and international standards and directives.

An appropriate quality assurance system is in place to realize the vision and mission of KILAW.

Quality Assurance Structure

Board of Trustees

it is the highest authority in the School that is responsible for overseeing adherence with the quality assurance policy, regulations and bylaws to ensure their proper implementation.

President

maintains oversight of the quality assurance policy and reports on its compliance via regular reports to the Board of Trustees.

Dean

supervises and follows up on the School’s academic plans.

School Council

monitors the implementation of the academic sections of the quality assurance policy. It also discusses, develops, and reviews policies, standards, and guidlines to improve the level of working in all aspects of academic functions.

Quality Assurance and Accreditation Office (QAAO)

responsible for drafting the quality assurance policy and ensures the School’s adherence with it. It also prepares the School for any institutional audit and programme accreditation procedure.

Administrative departments

follow up with the administrative departments’ personnel on the implementation of the quality assurance policy with regard to the operational and administrative aspects.

Board of Trustees

it is the highest authority in the School that is responsible for overseeing adherence with the quality assurance policy, regulations and bylaws to ensure their proper implementation.

Reporting Structure

  1. All academic and administrative departments and committees report directly to the QAAO by the end of each academic year or each academic term depending on the nature of tasks required.
  2. These reports are considered by the QAAO to determine the extent of the School’s compliance with the required standards and provides suggestions and recommendations to reinforce strengths and overcome shortcomings through termly and annual reports to the President who in turn direct them to the School Council.
  3. The School Council considers the reports and takes take the necessary actions to improve the performance and ensure the alignment with the required standards.
  4. The President presents his reports on the adherence with the quality assurance standards by all departments to the Board of Trustees. He also provides the administrative departments and committees with any observations, if any.

General Standards Of Quality Assurance

  1. KILAW implements a quality assurance policy that is reviewed and approved by the School Council and Board of Trustees.
  2. The Policy and its standards are reviewed periodically by the School and amendments are proposed and ratified when necessary.
  3. All departments, units, offices are responsible for complying with the quality assurance standards.
  4. The School follows an effective monitoring and assessment system to ensure its readiness to undergo internal and external review processes by national and international quality assurance and academic accreditation agencies.
  5. QAAO conducts a periodic internal self-assessment to provide assurance that work is being delivered effectively.
  6. QAAO is responsible for reviewing and improving KILAW’s Quality Assurance Handbook.
  7. KILAW ensures transparency in its approach to quality assurance by making documents and publications available to the public via its website. Nonetheless, confidentiality is an essential element of KILAW’s policy with reference to confidential documents and private information.
  8. The Deanship Committee provides advice and recommendations with regard quality assurance in the School’s working procedures.
  9. KILAW ensures continuous engagement with its students and working staff through periodic open meetings with the President, Deanship Committee, and School Council.
  10. KILAW recognizes the importance of maintaining academic relations and links with other Arab and international universities and institutions. It has adopted a policy of engaging with different academic institutions via a range of agreements for academic cooperation that facilitate mutual academic consultation, assistance and support to enrich and improve the quality of KILAW’s education in line with the international academic standards.
  11. The School has entered into agreements with other universities which conduct a periodic review of the work procedures and academic programmes in KILAW every two years.
  12. The Academic Advisory Board (AAB), which consists of elite law professors from international universities, conduct an annual review of the administrative and academic work procedures. The External Examiner Committee reviews the termly exams processes.
  13. The School ensures the health and safety of students and staff. It also ensures the readiness and safety of the School’s facilities.
  14. KILAW is a member in a number of national and international organisations, which facilitates and supports knowledge exchange and strengthens the quality of academic education in accordance with international standards.

Students

  1. The school maintains a strict faculty/student ratio (1:20), based on the School’s capacity.
  2. The Admission and Registration Deanship ensures the success of students’ recruitment process and ensures equal opportunities for applicants to join the School.
  3. Students are accepted in accordance with the acceptance rules, conditions and procedures approved by the School administration and Board of Trustees that are being reviewed periodically.
  4. The Deanship of Admissions and Registration liaise regularly with prospective and enrolled students to ensure they are clear about the systems in place to support them prior to and during their studies at KILAW. All different departments, each according to their specialization, provide the necessary support for students, mainly: Guidance and Orientation Office, Student Development and Competitions Department, Student Activities Office, Community Service Office, Alumni Office and others.
  5. The Examinations Committee, the High Examiners Committee and the External Examiners Committee oversee and follow up the process of students assessment and ensure its compliance with the School’s policies. Their reports are discussed by the School Council.
  6. Students’ Master theses and research published in KILAW Journal are subject to academic review and evaluation by specialised law professors from international universities.
  7. KILAW applies strict policies with regard to cheating prevention. The Student Affairs Committee reviews all cheating cases and make its decisions based on the School’s policies.
  8. Students are a main part of the quality assurance processes. They are represented in the main committees at school such as, School Council, Students Affairs Committee, Academic Committee and the Committee of Guidance and Orientation in order to deliver students’ opinions and discuss them with the School’s administration. In addition, members of the Students Association who are elected every year by the students’ body at KILAW, organise student activities under the supervision of the Vice Dean for Academic Affairs.
  9. Students automatically become members of the Student Association when they enroll at KILAW.  KILAW provides financial and social/mental/psychological? support and oversees arrangements for the Student Assembly general meetings that are held at least once a year.
  10. KILAW offers development and field training programmes to the students and encourages them to participate in local and international competitions.
  11. Student feedback is a central part of the School’s self-review.  At the end of each academic term, questionnaires are completed by the students in order to stand on their opinion about the academic courses, and teaching methods applied by faculty members. The results of these questionnaires are reviewed and discussed by the respective committees to take appropriate decisions accordingly.

Faculty Members

  1. KILAW follows transparent procedures in the appointment of new faculty members based on their academic and teaching experience.
  2. KILAW supports academic freedom and encourages faculty members to publish their research in KILAW Journal and other academic journals and to participate with working papers in KILAW annual conference and other conferences. All research papers submitted for publication in KILAW Journal are subject to external review before being published to ensure academic integrity and quality
  3. Academic departments heads oversee the quality of the educational process, and follow up, via their meetings, the effectiveness of teaching methods and the completion of courses. In addition, they supervise and evaluate the performance of faculty members in their respective department.
  4. Peer observation of teaching is undertaken as part of the evaluation process. In addition, members of the Academic Advisory Board and the associate universities and the national and international accreditation bodies visit classrooms for observation and sometimes give lectures, which helps in developing teaching methods in KILAW.
  5. and international experts regularly visit the School and undertake class observations and deliver lectures on specific topics of relevance.  Performance management of faculty that do not meet expectations is undertaken and where appropriate support to improve performance is put in place and kept under review by the Head of Department.
  6. KILAW follows a transparent process in promotion of faculty members. Each faculty member is required to provide evidence of their quality contributions in teaching, research, and community activities.
  7. Teaching assistants are a good practice in KILAW’s support for learning, teaching and assessment. They provide guidance for students and help for faculty members.
  8. KILAW encourages faculty members to participate in external conferences and seminars and provide financial support for this purpose.

Academic Programs

  1. KILAW applies an effective periodic process for self, national and international academic programmes review. This process is carried out by the QAAO, the PUC, the associate universities, the AAB, the External Examiner Committee, and the international academic accreditation organisations.
  2. The learning outcomes of the School’s programmes and curricula have been designed and developed to align with the School’s mission to achieve excellence in legal education based on critical thinking and internationalization. These learning outcomes are reviewed within the annual review of the courses.
  3. KILAW is committed to develop the academic programmes through keeping up with the most recent developments of teaching methods in the legal field, and to guide faculty members to diversify their teaching and student evaluation methods.
  4. KILAW keeps pace with the requirements of local and international labour market, which is reflected in the periodic review of the programmes and courses.
  5. KILAW adopts a clear policy for supporting the library, which is based on an open budget for the library’s books, resources, and electronic databases.

Administrative Departments

  1. All departments, sections and work units follow policies and bylaws approved by the School that regulate and govern their work.
  2. The School administrative ensures periodic review of the organisational structure of the School which contains main positions and titles.
  3. All departments, sections and work units are keen to mechanise? their administrative work and the School provides the necessary support.
  4. Quality assurance standards and procedures followed by departments, units and offices are published in the “Quality Assurance Handbook”.
  5. All departments, sections and work units provide periodic reports regarding their activities by the end of each academic term or upon request from the direct supervisor or/and the QAAO.
  6. All departments, sections and work units ensure the readiness of reports and statistics related to their work. They periodically review their work procedures and ensure their quality under the supervision of the QAAO.