Student Guidance Office
It is one of the offices that follows the Student Affairs Deanship, the office provides all the guidance, counseling and administration services for students throughout their academic years, and aims to give advises for students to fulfill graduation requirements according to the college’s policies and regulations and encourages students to achieve outstanding performance by offering advices & guidance which implements the college’s vision of ( Achieve a distinguished legal education which depends on critical thinking ).
- Student should check his/her absences through the website sis.kilaw.edu.kw, and follow the steps explained in the link.
- Student should attend classes all week days and if failed to attend : student who does not attend (3 hours) per-course (without an accepted reason) is given a first warning notice. – A student who does not attend (6 hours) per-course (without an accepted reason)is given a second warning notice. – A student who does not attend (9 hours) per-course (without an accepted reason) is given a third warning notice. Student will be banned from the final exams of any course, if his/her absence is more than 9 hours and will receive FA Grade.
- Students can print out the sick leave form via the website sis.kilaw.edu.kw, by selecting (student services) and then clicking on Sick leave form.
- As for the medical excuses above 3 days, or if it was other kind of excuses, then student should submit the excuse by person to the (Student affairs Committee) and should fill the appropriate form for that matter.
- students who exceeded 10 hours of absences are mentioned in the course dismissal lists, and the lists are considered reserve force decision of dismissal from the course associated with the absences, and it is effective in the case were student keeps missing classes and be absent.
- Student can petition against the Student Affairs Committee within 3 working days after the decision announcement.
- Students with GPA less than 2 points will be warned and his/her name will be in the academic warning list. Students who receive three consecutive warnings will be dismissed from the school. And the student will be given a last chance to raise the GPA to 2 points the following semester otherwise the school will automatically dismiss the warned students.
- Private University Council (PUC) student will be dismissed from the grant(scholarship) in case he/she received 3rd GPA warning, and will be given a chance to be reinstated to PUC scholarship again if completed 30 credits with a CGPA 33 on his expense.
- Student who raises his/her GPA to 2.00 will be out of the GPA warning list, and in case his/her GPA decreased again, the warning will be counted again from the beginning.
- Student with 3rd GPA warning can apply to have a last chance in the Student Guidance Office and fill the prepared form for that matter, then his/her case will be transferred to the Student Affairs Committee to take a decision.
- Students with 3rd and 4th GPA warning register their courses under the supervision of the Student Guidance Office by filling a form prepared for that in order to advise and guide them properly to select the courses that are suitable for their academic status and help them raise their GPA.
- Total course work grade is 40% , and 60% is for the final exam grade.
- Student is required to complete 124 credits according to KILAW major sheet, and student should register and complete 6 legal courses offered in English language in order to graduate. One of these courses is 1st year level, and one is 2nd year level, and one is 3rd year level and two courses are 4th year level. student should take only 2 elective courses.
- Student is allowed to repeat the same courses he/she received( C) and below grade , as for the failed elective courses student can repeat the same or an alternative from the same pool. However, passed elective courses cannot be replaced with a different course. Student is allowed to repeat a maximum of 10 courses in all cases and the higher grade is counted.
- Student can apply for the Student Affairs Committee to postpone the final exam in case of serious issue like hospital admission, death case in the family ( first and second degree), child delivery for female students, and must provide all needed documents. In case the committee accepted the request, student will be able to enter the final exam with A grade. Student affairs committee for objective reasons have the right to let certain students with a certain academic status to make up the missing final exam on a grade not greater than C+. the dates of postponed final exams are scheduled in the academic calendar. Student is allowed to petition against the committee decision within 3 working days after it’s published.
The Academic Advising process follows the Dean of Student Affairs in cooperation with the academic advisors who are faculty members and Student Guidance officers , and this process is essential for the credit system in the college, It is a professional service aimed at identifying the problems that delay the ability of the student to attain the education and the correspondence with the regulations and the requirements of the credits system, In order to achieve the vision of the college “Achieve a distinguished legal education which depends on critical thinking”.
For this reason, the process of academic advising is managed as follows:
- The student should know his academic advisor, whose name is written in an envelope distributed by the college administration to students and the name of the academic advisor is also written in the student’s schedule. The academic advisor guides and advises the student to choose the suitable courses according to the major sheet and fill the registration form prepared for that, it is the student’s responsibility to follow his/her graduation plan.
- The academic advising process is administered by faculty members, and all enrolled students are distributed on the Academic advisors . The academic advisor sets office hours to meet up with his students to discuss their academic problems. Also meets up with GPA warning students to follow up with their academic performance and their attendance.
- The academic advisor prepares reports that are requested by the Student Affairs Committee about the student that exceeded the permitted absence hours with GPA warning and consider the advisor’s opinion whether to give the student a chance to keep attending the class or to be dismissed from the course.
Article Thirty Six To be awarded a degree in law, students should fulfill the following requirements:
- The student should complete all courses, the compulsory and optional, theoretical and practical, and practical training according to the major sheet for each program.
- 2- The student should pass all theoretical and practical exams as well as the activities per course for every course with a grade not less than 60% for Diploma and LLB, and 70 % for LLM.
- 3- The student’s GPA should not be less than 70% for both the Diploma and LLB students, and 80% for the LLM students
- 4- The student should not be absent without proper excuse for more than the specified period mentioned in the Students Affairs’ Regulations
5- The full payment of all tuition fees.
6- The non-dismissal of the student due to receiving a GPA warning (3 or 4 warnings).
Article Thirty Seven:
The student must attend all lectures and practical training.
Article Thirty Eight:
The absence policy is as follows: absence for three unjustified hours leads to the first warning; absence for six unjustified hours leads to the second warning; absence for nine unjustified hours leads to the third warning. More than nine hours unjustified absence means that the student is ineligible to take the exam. The school is responsible for informing the student of the warnings. The student is considered informed about the warning once the School uploads the warning on its website, or an SMS or an email has been sent to the student.
Article Thirty Nine:
The student is not allowed to enter the final exam of any particular course if his/her absence exceeds nine hours or 20% absence for lectures and practical training. In this case, the student will be given an (F) grade unless there is an acceptable excuse according to Article (36). The school has the right to inform students’ parents regarding warnings due to absence.
Students are required to maintain the regularity of their studies by registering in the specified dates set by the school.
Article Forty One:
A student may postpone his/her enrolment in any semester following the School’s approval, as long as it does not exceed two semesters for Masters Bachelor and Diploma students. Students who do not register in a semester will be automatically considered postponed, and it will be counted as part of the period mentioned in the preceding paragraph. Study postponement if there are exceptional circumstances for a student to suspend his study for a third semester, his request shall be presented to the Student Affairs Committee or the Graduate Studies Committee, to decide his suspension for a third and last semester follows the following procedure:
- Filling in a postponement application form at the end of the first semester in which the student has been accepted.
- 2- Scholarship students and those who are self-financed have no right to postpone their study in the first semester they are being accepted in. In this case, or if the students do not show up, registration will be automatically cancelled.
- 3- However, under forced emergency circumstances, scholarship students can freeze their study provided that valid documents are presented to support the forced need to postpone their study. The student should maintain their attendance until the PUC takes the appropriate decision.
- 4- Study postponement is not counted in the study period.
- 5- In order to postpone enrollment, a postponement application form should be filled in at the beginning of the semester.
- 6- In case of not registering for two consecutive semesters, the student will be automatically dismissed from the School. If they wish to return, they should start from the beginning again.
- 7- The students’ Affairs Committee is responsible for considering study postponement applications.
- 8- Internship postponement applications will be referred to the (PUC) for consideration.
- The student who does not enroll in any courses at any given academic term, is not permitted to request the suspension of their enrolment in a subsequent semester1.
Article Forty Two:
Based on a petition and the approval of the School, the student can postpone their registration for one semester if they have not registered in the set semester.
Article Forty Three:
The student is considered withdrawn from the study if he/she does not register in the semester he/she is admitted in and does not postpone his/ her admission. The student is also considered withdrawn from study if he/ she postpones his/her admission without being registered in the following semester for the period of postponement.
Article Forty Four:
Students are allowed to withdraw from one course or more in the next three weeks after add and drop. In this case, 25% of the course fees will be deducted if the withdrawal is in the second week; 50% will be deducted if the withdrawal is in the third week; 100% will be deducted if the withdrawal is in the fourth week or thereafter. In case of any withdrawal from one course or more, it is not allowed to release the students from the total number of credits required in the semester.
Article Forty Five:
Under exceptional circumstances, students can withdraw from an entire semester after obtaining the approval of the School, subject to the following financial regulations:
1- It is permissible for students to withdraw from a semester by submitting an application.
2- After School approval, the student is considered withdrawn if he/she has registered for the courses. A (W) will be granted if withdrawal is within the time limit and an (FA) will be granted after that time.
3- Based upon their own request, it is allowed for the students to completely withdraw from the School. In this case, all documents submitted at the day of registration will be given back to the student, and an (FA) will be granted for all the courses registered in the semester from which the student has withdrawn. If the withdrawn students would like to re-join the school, he/she should apply as a fresh student, and the completed courses will not be considered.
4- After financial clearance, withdrawn students can receive a grade report of the completed courses without noticing that such report is a graduation major sheet. 5- Internship withdrawal cases will be reported to the (PUC), and social allowance will be suspended. 6- Students who receive a (W) within the period of withdrawal will be subject to reimbursement. 7- If valid excuses are presented, a student can withdraw from all courses. In this case, the student will be granted a (W) upon the approval of the school’s Management or the students’ affairs committee. If the presented excesses are not accepted, the student will be granted an (FA) in all registered courses.
Article Forty Six:
Students can withdraw from classes any time. Ife they would like to reregister, they have to apply as fresh students.
Article Forty Seven:
The enrollment of the student is cancelled if the student stops registering for more than one semester for diploma, two semesters for masters and four semesters for bachelor, Also, if the student exceeded the maximum allowed duration of time for graduation, according to all of the different programs.
Article Forty Eight:
Students who quit school can rejoin the school after registering as fresh students.
Article Forty Nine:
A student will be dismissed from school if he/she has: – Been convicted of a crime related to honor or honesty. – Joined another school or university without notifying the School. – Failed to re-join after two semesters of suspension or dropout. – Been caught cheating more than one time, or has been punished as the result of a disciplinary decision.
Article Sixty Two:
- Students who complete any academic semester with no less than 15 units with an average GPA 3.33 points or more will be listed in the Honor List. Accordingly, the school will honor such students the way it deems appropriate.
- Students who complete any academic semester with no less than 15 units with an average GPA 3 points or more will be listed in the Excellence List.
- Students who score a GPA of 3 points, but they do not meet the conditions set in the previous items will be listed in the Excellence List unless they are part-time students and completed 12 units according to the part-time system with a total GPA of 3.33. In this case, such students will be listed in the Venerable List. At the end of each semester, the school announces the honored students, and honors them the way it deems appropriate.
- A student who postpones a course’s final exam in a subsequent period is not placed in the honor list even if he/she obtains the GPA requested. KILAW Academic Guide 118
- Students who complete 15 units in a semester with a GPA of 3 or 3.32 points will be listed in the Excellence List.
- Students are awarded the Bachelor’s degree when obtaining a total GPA of no less than C following the approval of the Board of Trustees, and in accordance with the PUC ratification. Grades will be included in the student’s scale of points.
- Students who complete their studies within the normal period required for graduation with a GPA not less than 3.33 will be listed in the Honor List.
Article Fifty Two:
The calculation of the students’ grades will be based on the following steps:
- The number of the completed credits will be multiplied by the points earned. This process is done for every course.
- 2- The total result of every multiplication process of the first step will be added. KILAW Academic Guide 115
- 3- The result of the second step will be divided by the number of credit courses. An (F) grade will be granted which is equivalent to (Zero) for the courses in which the student enters the exam and fails. An (FA) will be granted for the courses in which students fail due to absence, or not taking the final exam.
Article Fifty Six:
The Students’ Affairs Committee considers the excuses presented by the students regarding postponing their final exams due to compelling excuses on the exam day (or days) and confirmed by an official document. These excuses are being internally admitted at a hospital, death of a second degree relative, delivery (for female students).
The Committee may, upon its discretionary power, and upon objective reasons relating to the student’s study standing, allow him to take the makeup exam for students with GPA warning upon their request and with the Committee’s approval.
And the Committee may in other cases and upon its consideration of the excuse provided by the student, grant him the opportunity to take the make-up exam, knowing that in these excuses the student is not eligible for a grade higher than (C+) regardless of his/her actual grade. The condition to accept this kind of excuse is that the student should submit a petition, and a declaration not to miss a final exam again.
After obtaining the Schools approval, the student can take the make-up exam as per the School’s annual calendar , and an (i) will be granted to the student until he/she takes the make-up exam
Article Sixty Three:
Students whose GPA is less than 2 points will be warned. Students who receive three consecutive warnings will be dismissed from the school. To avoid dismissal, warned students should raise their GPA to 2 points in the following two semester following the warning; otherwise the school will automatically dismiss the warned students unless there are other situations that would stop the dismissal following a review by students’ affairs committee to offer the students one last chance to raise their GPA.
Article Sixty Four:
The Registration Office or Guidance Office notifies, in a written form, students if they will be on the warning list. The notification will be in the following semester if the GPA does not exceed 2 points. If the GPA is not raised the registration office will notify the School administration about the situation to make an appropriate decision on either dismissing the warned students or refer their cases to the Student Affairs Committee. The School may notify students’ parents once they receive the warning.
Article Sixty Five:
- It is permitted in some exceptional cases that the School administration refers the warned students to the Student Affairs Committee to study the situation and recommend either dismissal or granting the students one last chance for one semester to remove the warning. It is not allowed to remodel the case against a student who has been granted a last chance KILAW Academic Guide 119 before the committee if the students do not remove the warning.
- The student who receives four warnings might be allowed to continue the registration for the summer academic semester if the latter comes right after the last regular academic semester, since the summer semester is not a regular semester and is considered as a continuation to the previous semester1 .